A business trip from the UK to Ireland involves more than choosing a flight. You also need to get from arrivals to your hotel, office or meeting, keep the booking details accessible and account for the journey afterwards. Booking an airport transfer in advance gives you time to organise those details before you travel.
This guide explains how airport transfers in Ireland work with APTS: what to provide when booking, how terminal meet and greet works, what flight tracking does, and how an account and driver updates help you manage the journey.
Why book your airport transfer in advance?
Pre-booking lets you choose a vehicle against your actual requirements rather than making that decision after landing. Passenger numbers are only part of the calculation: suitcases, cabin bags and equipment also need to fit. A small team travelling with exhibition materials may need more luggage space than the same passengers making an overnight visit.
It also gives you an opportunity to check the destination, arrival arrangements and quoted price before confirming. For business travel, use the full address of the office or hotel rather than a company name alone. Large organisations can have several sites, and a conference venue may have a separate entrance for delegates.
Arrange the transfer once your flight and destination are settled. If you need a larger vehicle, have unusual luggage or are coordinating several travellers, contact APTS early to discuss the requirements. Availability still needs to be confirmed; making an enquiry or calculating a quote is not itself a completed booking.
Allow time between landing and your first meeting
Your flight’s landing time is not the time you will be ready to leave the airport. Disembarking, arrival formalities, baggage collection and walking to the meeting point all take time. The road journey then depends on your destination and traffic. Leave a realistic margin before a meeting rather than planning around the shortest possible drive.
What information do you need to book?
Accurate information helps the operations team and driver prepare for the right journey. Before you book, have the following ready:
- Flight number and arrival date: use the flight arriving into Ireland, particularly if you are connecting through another airport.
- Pickup and destination: include the correct airport and the full onward address.
- Passenger and luggage numbers: mention oversized items or equipment before choosing a vehicle.
- Passenger contact details: provide a mobile number that the traveller can answer after landing, including the country code.
- Any specific requirements: raise these before confirming so APTS can advise on suitable arrangements.
If you are arranging travel for a colleague or visiting client, make sure they receive the confirmation and meeting instructions. The person travelling needs those details even when someone else made the booking.
Your booking confirmation: what to check
After booking, check the confirmation carefully. Review the travel date, pickup time, flight number, destination, vehicle requirements and contact details. Keep the booking reference somewhere easy to find on your phone; it helps the team identify the journey if you need assistance.
Check the price and the applicable terms as well. The APTS booking page states that quoted fares exclude tolls and parking, which are usually paid directly to the driver. Do not assume that every possible extra is included in the displayed fare. If something is unclear, ask before travelling.
If you cannot find your confirmation, check your email’s spam or junk folder and contact APTS if needed. Avoid making a second booking simply because an email has not appeared.
How an APTS account helps with regular business travel
An APTS account gives returning customers a place to access their bookings and account details. Sign in when arranging repeat journeys so your booking history stays together. This is useful when you need to find a previous transfer or refer to the details of a forthcoming trip.
Keep your contact information current. A booking can be correctly scheduled but still be difficult to coordinate if the driver cannot reach the passenger after landing.
A customer login and a corporate account arrangement serve different purposes. If your company regularly books for employees or visiting guests, speak to APTS about corporate accounts. Discuss who will make bookings and what billing information your organisation needs. Creating a customer login does not, by itself, establish credit terms or a central invoicing agreement.
Meet and greet: finding your driver after landing
For an APTS airport meet-and-greet booking, follow the designated terminal meeting instructions supplied for your journey. After collecting your luggage, proceed to that meeting point and keep your phone switched on and reachable.
The meeting point and the vehicle are not necessarily in the same place. Drivers must use designated airport parking areas, so a short walk from the terminal to the vehicle is part of the arrangement. This is why the instructions in your confirmation matter more than simply heading for the nearest taxi rank or roadside pickup lane.
If you cannot find your driver, contact them using the details supplied, or contact APTS with your booking reference. If baggage or another issue is delaying you, let the driver know rather than waiting until the allowance has expired.
How much waiting time is included?
Under the current APTS airport meet-and-greet terms, the allowance is 60 minutes from the aircraft’s actual landing time. This comprises a 20-minute buffer for arrival formalities and baggage, followed by a further 40 minutes at the designated terminal meeting point.
This is not 60 minutes starting when you leave baggage reclaim. If you expect a delay after landing, contact the driver. Additional waiting, where available, may be chargeable; the terms explain when an uncontactable passenger may be treated as a no-show.
If you need airport mobility assistance, arrange it directly with the airport in advance. The APTS terms distinguish that assistance from standard luggage handling by the driver.
Flight tracking: what it does and what you still need to tell us
Flight tracking helps coordinate an airport pickup with the flight’s actual arrival. APTS drivers track the flight number supplied with the booking, rather than relying only on the original scheduled arrival time.
That makes the flight number an important part of your transfer booking. However, monitoring a flight cannot tell the team that you missed it, changed to another flight or decided not to travel. Notify APTS immediately if your flight is changed, cancelled or missed.
For example, if you move from a morning flight to an evening service, the original flight may still land on time. Without an update from you, tracking that original service will not reflect your new plans. Send the replacement flight number and arrival details and ask the team to confirm the revised transfer arrangements.
Flight monitoring also does not reveal when you have collected your bags. Keep in touch if you are delayed inside the terminal. APTS’s terms state that a booking does not include waiting for additional passengers arriving on other flights; discuss separate arrivals with the team before booking.
Driver updates: understanding the progress of your pickup
Driver notifications help you follow the progress of the transfer. Updates such as Driver assigned and Driver en route describe different stages: an assignment identifies the driver allocated to the job, while en route means the driver is travelling towards the pickup.
An en-route update does not mean the driver has already reached the meeting point. Continue to follow the instructions sent for your booking, and use the supplied contact details if you need help finding each other.
APTS provides driver status updates, rather than a live map showing the vehicle’s position. These messages help you understand the stage of your pickup, but they are not a guaranteed arrival time. Traffic and airport access can affect the final approach.
Managing changes, receipts and return journeys
Business schedules change. If your destination, flight, passenger numbers or luggage requirements change, contact APTS with the booking reference as soon as possible. Ask for confirmation of the amended details and any applicable charge. Do not assume that a message sent to the team means a change has already been accepted.
For expenses, retain both your booking confirmation and payment receipt: they serve different purposes. The confirmation records the journey arrangements; the receipt records payment. If you need a replacement receipt or help with billing details, contact APTS with the booking reference.
For the return journey, work backwards from the airline’s required airport arrival time and allow for the drive, traffic and luggage. A hotel pickup time should not be set to the flight departure time. Check the return date and pickup address separately, especially if you are staying in more than one place.
A practical checklist before you fly
- Check the confirmed flight number, travel date and destination.
- Make sure the vehicle suits the passengers and all their luggage.
- Save the booking reference and terminal meeting instructions.
- Check that the passenger’s phone number is correct and reachable.
- Tell APTS promptly about changed flights or arrival delays inside the terminal.
- Keep the receipt for your expenses and confirm any return transfer separately.
Planning your next business trip to Ireland
Whether you are travelling for one meeting or returning regularly, the most useful preparation is straightforward: book with accurate details, read the confirmation and keep the team informed when plans change.
Explore APTS transfers for UK business travellers and get a quote, access your account, or contact the team to discuss your requirements.
Service information checked against the APTS booking terms and account information on 5 November 2026. Read the current terms and the instructions supplied with your booking before travelling.